If any of these things are occurring in your PTA you should take immediate steps to look into the matter.  Don’t wait until the problem gets out of control—nip it in the bud early!

• Bank statements not seen by treasurer, president, other signers on the account and board members on a regular basis.  NOTE:  A non-signer should be opening and reviewing the statements.  They should then initial and date the statement then turn it over to the treasurer.
• Financial reports not given at executive and general meetings—NOTE:  Ask why no report.
• Beginning balance doesn’t agree with last reported ending balance.
• Financial reports do not show deposits, checks written (include check numbers and payees) or figures do not balance to total—question things when no detail is given.
• Money counted by only one person—no one to verify.  NOTE: All monies should be initially counted by two individuals checking each other’s totals.  Treasurer should be the 3^rd counter/signer on cash counting forms.
• Missing checks or deposits—chairs should be looking for their money on statements.
• Checks made out to family members.
• Checks made out to cash—THIS IS A BIG NO NO!
• Checks made out for the same amount each month.
• Two or more family members being signers on the bank account—THIS IS NOT ALLOWED!
• Receipts not given for money received.
• Receipts missing from vouchers.
• Budget not approved by membership..
• Fundraising activities not approved by membership
• Amount of profit doesn’t agree with amount in contract signed with fundraising company.
• Less money deposited for fundraiser than paid to company for product received (lost/missing money).
• Bills are received for items not in budget or approved by membership
• PTA members profit monetarily from any fundraiser.  NOTE:  If written bids are given and the members bid is the lowest, that is acceptable.
• Children used to raise funds for PTA
• Audit report not given to the membership at the first meeting after the close of the fiscal year.  NOTE:  An audit is an insurance requirement.  If there is no audit done, they won’t pay for any loss.
• Audit committee consisting of signers on the bank account or incoming treasurer.

If these things are occurring it could be a sign of trouble.  Take steps to investigate and resolve any issues that may exist.  Remember that after three missed meetings an officer can be dismissed.  Also if 3 board members are concerned an audit can be called for at any time.