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    Dear Cross Oaks parents,
     
    Should an emergency or disaster situation ever arise in our area while school is in session, we want you to be aware that the Denton Independent School District and Cross Oaks Elementary have made preparations to respond effectively to such situations. Public schools in Texas are required to meet stringent disaster response standards, and that is a responsibility we take very seriously at this campus.


    In the event of a disaster during school hours, your student(s) will be cared for at this school. Denton ISD has formulated a detailed disaster plan to respond to any crisis situation.


    Your cooperation is vital in any emergency.  In case of emergency, please help us by doing the following:


    1.      Do not telephone the school. Telephone lines will be needed for emergency communication. Any large overload of services may result in the entire phone system shutting down, disabling phone contact with emergency personnel. It is important for parents not to telephone the school, though this is likely in contradiction of your parental instincts. We will send out an all- call to parents, post important information on the school and district website, and send out a mass e-mail as soon as we are able and have information to share.

    2.      In the event of a serious incident, students will be kept at their school until they are picked up by an identified, responsible adult who has been designated as such on a school district emergency card which is filled out by parents at the beginning of the year. Please be sure you consider the following criteria when you authorize another person to pick up your child at school:

                            They are 18 years of age;
                            They are usually home during the day;
                            They could walk to school, if necessary;
                            They are known to your child; and
                            They are both aware and able to assume this responsibility.

    3.      Turn your radio to KNTU (88.1) for emergency announcements. If students are to be kept at school or evacuated to their alternative site, radio stations will be notified.

    4.      Impress upon your children the need for them to remain calm and quiet and follow thdirection of all school personnel in times of an emergency.

    Students will be released only to parents and persons identified on the School District Emergency Card. They will be asked for picture identification. During an extreme emergency, students will be released at a designated reunion location. Our off-campus relocation site is the community pool located off of Sierra Trail and Coronado Drive. We will have students on school buses by grade level. Parents should plan on being patient and understanding with the student release process. It is a methodical process designed to ensure that your child has been released to the adult of your choice or is being taken care of by us until you, the parent, arrive. Please instruct your student to remain at school until you or a designee arrives. Since local telephone service may be disrupted, also list an out-of-state contact on the emergency card as these calls may still be made out of the area while incoming calls are affected.
    Our disaster responses include: 
    EVACUATIONS
    Fire drills simulate incidents such as fire or explosions and are practiced every month that has 10 or more instructional days. Each classroom has a fire evacuation route posted on the wall. Students are instructed to quickly and quietly exit the building. In the event of a real fire, students will evacuate the building, load onto school buses, and wait for reunification with families at the community pool located off of Sierra Trail and Coronado Drive.
    SHELTER IN PLACE
    Shelter in place procedures are implemented in the event of a police emergency near the school or intruder in the school. Also known as lockdown procedures, the hallways are cleared and all classrooms are locked. A hazardous release event, like a chemical spill, could also cause to initiate shelter in place procedures.
    SEVERE WEATHER
    Our campus is equipped with several weather safe rooms that do not have windows. In the event that tornadoes are touching down in the vicinity, students would be moved to the weather safe rooms until the severe weather subsides. The office staff is continuously monitoring the weather for any signs of trouble, so that we are prepared to move students quickly. You are welcome to enter the building and take shelter in a weather safe room designated for parents and visitors, but we will not release students in a weather emergency. Please trust that all students will be kept safe until the threatening weather subsides.

    Please discuss these matters with your family. You may even want to begin your own family plan of action. We like to call it planning for the worst, but expecting the best. Thanks for your cooperation.


    Cordially,

     

    Matt Preston

    Principal