• Outlook Exporting Mailbox

     
    When you want to migrate Outlook messages, contacts, calendar items, tasks, and notes from one computer to another or restore a backup of your Outlook data, the Import and Export Wizard is the easiest way to complete the task.

    Folder properties such as permissions and views are not preserved when you export to an Outlook Data File (.pst). Only the content itself is exported.
     
    The following steps will walk you through how to export your email so that you will have a backup file. You can choose to open the backup file in your Outlook E-Mail or import it back into your mail box.
    • Open Outlook E-mail from the desktop client
              Outlook Icon

     

    • Click the File Tab
       
      File Tab
    • Click Open & Export
             
      Open & Export
    • Click Import/Export
               
      Import/Export
    • Select Export to a file
           
                   Export Tile
    • Click Next

    • Select Outlook Data File (.pst)
             
      Export to Data File

    • Click Next
    • Click on your E-Mail address at the top
                                               E-Mail Address
    • The checkbox to include subfolders should be checked
    • Click Next
    • Click the Browse button and select the location to save this file to. The default name will be backup. It is recommended that you change the name and add the date. Example: Email Backup_Feb2015
                                                                       

       Browse


     

    • Click OK
    • Click Finish
    • Leave the password field blank and click OK (If you set a password then forget it you will not be able to access this file)
    • A window will pop up as it begins to back up your email
         Mail Export
    • Allow the export to finish - it will depend on the size of the mailbox as to how long this will take
    • You can view this backup file by clicking on the File tab then select Open & Export / Open Outlook Data File
                                   

      Open File

     

    • Browse to the location that you saved this file to. Double click on the file (*important: you need to have this file backed up to DVD or an external drive. If you only have this file on your computer and your computer is imaged you will lose your backup)
       Backup File
    • In Outlook 2013 E-Mail look at the bottom of the Navigation Pane
                         Navagation Pane
    • Click the arrow point beside Outlook Data File to expand the file
       
      Outlook Data File
    • You can click on any folder under the Outlook Data File. This file will contain everything that was in your mailbox at the time it was backed up.


    • You can leave this file open (You will only see this on the computer that you were on when you opened it) or you can right click over Outlook Data File and select Close "Outlook Data File" (If you are going to run another import of a backup file you will need to have this file closed before you start the import)
       Close File