W-2 Electronic Consent

  • The Denton ISD Payroll Department is pleased to announce that employees may elect to receive their W-2 statements online through Employee Access Center (EAC) in an IRS-approved PDF format.

    Denton ISD is required by the IRS to furnish all employees with a form W-2 for each calendar year. The Form W-2 details the employee’s compensation, tax withholdings, and required disclosures for the year. In the past, employees have received paper copies of their W-2.

    An employee who consents to receive the Form W-2 electronically will not receive a paper copy.  If an employee does not consent, Payroll will mail a paper W-2 no later than January 31st to the address on file for the employee. If an employee does not consent to receive the Form W-2 electronically, they will not be able to access any of their Denton ISD W-2s in EAC.

    For additional information or questions, contact us at payroll@dentonisd.org or 940-369-0026.

    Benefits of Receiving Form W-2 Electronically

    • Online delivery provides access to the W-2 statement earlier than the traditional paper process.
    • Online delivery eliminates the chance that the W-2 statement will get lost, misdirected or delayed during delivery or misplaced after the employee receives it.
    • Employees can retrieve their W-2 statements at any time of day and on weekends.
    • Employees can print multiple copies at their convenience.
    • Employees are contributing to cost savings.
    • W-2 statements will remain online for multiple years.

    Federal regulations require that employees give their consent to receive the W-2 in an electronic format. Once consent is given, it carries forward each year and does not need to be repeated. You will be able to update your consent at any time. Please note that the Payroll department will run a consent report on January 8th to capture consent data in order to begin processing W2s.

    How to Give Consent to Receive Your Electronic W-2

    The process for giving consent to receive the electronic W-2 version is quick and easy. Just follow these steps:

    • Login to Employee Access Center (EAC) with your username and password.
    • Click on Tax Information link in the menu located on left side of screen.
    • Click on Update
    • Under Printed W2, select W2 in EAC Only to receive your W2 electronically.
    • Click Save

    How to View and Print Your Electronic W-2

    The process to view and print the electronic W-2 version is simple. Just follow these steps:

    • Login to Employee Access Center (EAC).
    • Click on Print W2
    • Click on Tax Year
    • Print the PDF

    Important Reminder: These documents contain your social security number, which you will want to protect to help prevent identity theft. Employees are advised not to leave their computer screen unattended when viewing W-2 forms. Also, be sure to retrieve the printed copy promptly if routed to a network printer shared by others.

     

    We are currently unable to offer the option of downloading W-2 tax information directly onto tax software. If you are using a tax software package, you will have to enter the W-2 data manually.